Coordinated Research Activities
II. General Conditions of Contracts and Agreements
II.1. Period of contract or agreement
All research contracts are normally awarded for a period of one year and may be renewed each year for the duration of the project. Research agreements are awarded for the duration of the CRP.
II.2. Reports
Each contractor must submit a final report at the end of the contract. If a contract is renewed, the requirement for a final report is waived until the end of the final year of contract. However, a progress report must accompany each renewal application. Agreement holders must submit a report at each meeting of the research coordination project.
II.3. Conditions of payment under contracts
The timetable of the IAEA's payments is established when the contract is negotiated. Cash payments are normally made to the Contractor for expenses covered under the contract, except in cases where the IAEA is requested to procure equipment or other project-related supplies on behalf of the Contractor. In such cases, the portion of the total amount designated for equipment and supplies is withheld.
Payment is normally made in two equal instalments, the first being made at the start of the contract and the second upon the successful completion of the work envisaged in the contract. If the contract is renewed, one half of the amount is normally paid at the start of the contract renewal and the second half upon the successful completion of the work envisaged under that contract. Under contracts providing for purchase of equipment by the IAEA on behalf of the Contractor, only one cash payment will be made at the start of the contract. The IAEA reserves the right to pay to institutions 60% of the first cash payment due in the currency of the Member State. Second and final cash payments for each contract or renewal are made upon receipt of a satisfactory progress or final report evaluated positively by the IAEA. Funds awarded under research contracts will remain available for three years (the year in which the contract was awarded, plus two further years). Funds will not be paid to a Contractor after the expiry of the three-year period. All efforts should be made to submit the required reports in a timely manner.
II.4. Publication of results and patent rights
Publication, either by the institution or the IAEA, of the results of work performed under research contracts and agreements is recognized as being normally the most appropriate and effective way of bringing these results to the notice of other scientists. The Contractor must acknowledge the IAEA's support of the work in any publication. Appropriate provision for patent rights is also made in the contract/agreement.
II.5. Provision of equipment
The Contractor may wish to use a portion of the funds provided by the IAEA for the purchase of equipment required in connection with the contract. Only items relating to the project concerned can be purchased from the funds provided by the IAEA. These items can be purchased directly by the Contractor or, upon request, procurement of equipment items can be arranged by the IAEA in cases where this expedites their supply. Funds reserved for the purchase of project-related supplies and equipment by the IAEA on behalf of the Contractor are transferred to a Trust Fund in which they remain until all foreseen purchases are made.
II.6. Other provisions
Each contract/agreement provides that the IAEA shall not be liable for any death, injury or damage arising out of the implementation of the research project; as a rule, a clause is included requiring the Contractor or Agreement holder to hold the IAEA harmless from any damage suits. Provision is also made for settlement of disputes, usually by arbitration, and for the adoption by the Contractor of the applicable health, safety and other standards.
